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Executive Assistant
Summary
Title:Executive Assistant
ID:20150007-CT
Location:Trumbull, CT
Description
Founded in 2006, HealthPlanOne is the nation's leading Internet marketing and member acquisition company serving the healthcare and insurance industries.  HealthPlanOne operates two of the leading online health insurance marketplaces: HealthPlanOne.com for individual and family policies and MedicareSolutions.com for Medicare Advantage and Medicare Supplement policies.  In addition to serving consumers directly, HealthPlanOne also supplies high-quality leads, industry-leading prospect development technology, and complete member acquisition solutions to health insurance carriers and brokers.  We are currently recruiting for an Executive Assistant in our corporate headquarters location in Shelton, CT.  Visit us online at www.healthplanone.com for additional opportunities
 
Responsibilities:
The ideal candidate will be experienced in handling a wide range of administrative, executive and client related tasks. He/she will be able to work independently with little supervision.  This person must be exceedingly well organized, flexible, and highly detail-oriented and enjoy the administrative challenges of supporting a small office of diverse people and programs.  The ability to interact with staff in a fast-paced environment, sometimes under pressure, remaining positive, flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality are crucial to this role.  Excellent written and verbal communication skills, decision making ability and attention to detail are equally important.  Manage calendars, travel schedules, expenses and other arrangements for internal executives including but not limited to the CEO, CFO and SVP Sales & Operations.  May support other departments as required.  Answer phone and direct all incoming calls to appropriate party promptly and efficiently.  Assist with preparation of presentation materials utilizing Power Point for Board of Directors’ meetings, RFP’s and sales presentations.  Serves as primary liaison with other locations/remote employees and the HQ’s corporate staff.  Organize and coordinate Company events and acts as the point person with building management for HQ’s site.  Assist in the negotiation of corporate travel rates – airlines, hotels, car rentals.  Coordinate office support services including purchasing office supplies, facility management, equipment maintenance and inventory.  Perform administrative tasks such as scanning, copying, faxing, and preparing documents.  Prioritize and manage multiple projects simultaneously.  Assist with special projects as needed.  Perform related job duties as required.
 
Requirements:
  • BA/BS preferred
  • 5+ years executive administrative experience at C-level and above is required
  • Excellent verbal and written communication skills
  • Schedule flexibility to meet deadlines when required
  • Strong working knowledge of MS Office, including Word, Excel, PowerPoint
  • High level of professionalism and confidentiality
  • Strong decision making ability and attention to detail
  • Ability to interact with staff in a fast paced environment
  • Strong organizational skills
  • Must be proactive, resourceful and self-motivated
  • Ability to handle confidential information with tact and discretion
 
Licenses/Certifications:
  • NA
 
Equal opportunity:
HealthPlanOne is an equal opportunity employer, committed to employment equity throughout all levels of the organization.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin, veteran status, genetic information and any other basis protected by federal, state or local laws.  We welcome and encourage diversity in the workplace.  HealthPlanOne requires the necessary drug testing and background checks to maintain a safe, drug-free work environment.
 
 
This opening is closed and is no longer accepting applications